Last Updated Date: 05.17.2022
- What Personal Information (as defined below) we collect about you when you use the Website, why we collect it, who we disclose it to and how long we keep it for;
- How we use your Personal Information;
- How we protect your Personal Information; and
- How you can control your Personal Information, including how to access and update the information we hold about you, as well as any legal rights you may have related to your Personal Information.
WHAT PERSONAL INFORMATION WE COLLECT ABOUT YOU
Personal Information You Voluntarily Provide
When you interact with us through the Website you may be asked to voluntarily provide your Personal Information in order to enable us to respond to you, or provide the services you request from us. As used herein, “Personal Information” refers to information that identifies, relates to, describes, is associated with, or is reasonably capable of being associated with a particular individual. Some common ways you may be asked to provide Personal Information to us include when you:
- Contact us through the Website;
- Donate to CHILDREN’S CANCER ASSOCIATION;
- Register for and/or participate in a CHILDREN’S CANCER ASSOCIATION volunteer event, or other event, promotion, contest, sweepstakes, fundraiser, or similar activity, whether or online or in-person;
- Subscribe to receive mailings and other information from us, or follow-us on social media;
- Apply for a job or an intern or volunteer position with CHILDREN’S CANCER ASSOCIATION, or inquire about career opportunities with CHILDREN’S CANCER ASSOCIATION;
- Inquire about or apply for CHILDREN’S CANCER ASSOCIATION’s Caring Cabin program;
- Sign up to provide your artistic, musical, mentorship, or other professional services to CHILDREN’S CANCER ASSOCIATION;
- Receive services from CHILDREN’S CANCER ASSOCIATION, whether for yourself, or for a minor to whom you are a parent or guardian; and
- Create a profile on the Website
Depending on the nature of your interaction with us, the Personal Information that we may ask you to provide to us includes the following information:
- First, middle, and last name;
- Birth date;
- E-mail address;
- Telephone number;
- Mailing and billing address;
- Payment information;
- Volunteer history;
- Medical conditions;
- Employer, Employment history, and other employment-related information;
- Language(s) spoken and other personal background information;
- Relevant skills you may have; and
- Any additional information you choose to provide to use that may be used to identify you.
See additional information below regarding collection and use of your Personal Information
This Automatically Collected Information allows us to better understand the visitors to the Website, where they come from, and what content on the Website is of interest to them. It also helps us to maintain the security and operation of the Website. We only ever use this Automatically Collected Information for our internal analytics purposes, to diagnose problems with our servers, and to improve the quality, performance, and functionality of the Website.
Personal Information Provided by Others
CHILDREN’S CANCER ASSOCIATION may obtain Personal Information from other third-party sources, including our customers and business partners, as well as publicly and commercially available sources. We may combine the information we receive from these third-party sources with information that we collect from you or automatically collected information from your device, as described above, in order to provide the Website and our services to you and other customers.
HOW WE USE YOUR PERSONAL INFORMATION
Use of Personal Information to Perform Services Requested and to Contact You
CHILDREN’S CANCER ASSOCIATION uses Personal Information provided by Users for a variety of purposes related to our mission, including to perform the services they request; respond to contact inquiries; process donations; send out newsletters and mailings; and facilitate and run events, sweepstakes, and other activates. If you subscribe to our distribution list, the Personal Information you provide CHILDREN’S CANCER ASSOCIATION will be associated with you, in relation to our performance of such activities. If you apply for a job, internship, or volunteer position with CHILDREN’S CANCER ASSOCIATION, we will use the information you provide with your application to consider you for the position for which you apply. At times, and where required by law, we may also use your Personal Information to contact you regarding your use of the Website and/or to provide required notices.
Use of Personal Information for Marketing Purposes
CHILDREN’S CANCER ASSOCIATION may also use Personal Information provided by Users for marketing purposes. For example, if you inquire about CHILDREN’S CANCER ASSOCIATION events or sweepstakes, we may use your Personal Information that you provide to contact you to further discuss your interest in CHILDREN’S CANCER ASSOCIATION and the services that we provide and to send you information regarding CHILDREN’S CANCER ASSOCIATION, which may include information about promotions, volunteer opportunities, or events. In general, we will only send you marketing or promotional communications when you have indicated to us your desire to receive the same, such as subscribing to a distribution list with your contact information. At any time, you may request that we stop contacting you for marketing purposes via the Contact Form on the Website or by sending us an e-mail at firstname.lastname@example.org. Also, if we use your Personal Information to send you marketing communications via email, we will provide you with an unsubscribe mechanism to opt-out of receiving future marketing communications. If you request that we not contact you for marketing purposes (either by using the unsubscribe mechanism or by sending us an email), depending on the nature of our business relationship with you, we may still contact you for non-marketing purposes relating to your use of the Website or otherwise in regard to our business relationship with you.
Use of Personal Information and Automatically-Collected Information Generally
We also may use both Personal Information and Automatically-Collected Information to help diagnose problems with the Website, to analyze statistical use patterns and demographic data, and to improve Website performance and our services. We may use your Personal Information and Automatically-Collected Information to customize and tailor your experience using the Website, displaying content we think you might be interested in and according to your preferences.
Employment and Recruiting
As described above, if you are interested in employment or career opportunities with CHILDREN’S CANCER ASSOCIATION we will ask you to provide certain Personal Information required for the application and recruiting process. If you provide information online in order to apply for a job with us, please note that you may be asked to use and provide information through a third-party applicant tracking system (“ATS”) service we use to assist us with receiving online job applications. Any such service provider is required to keep your Personal Information confidential. CHILDREN’S CANCER ASSOCIATION will be given all of the Personal Information you provide as part of your online portfolio and as part of job applications you submit.
COLLECTION AND USE OF AUTOMATICALLY-COLLECTED INFORMATION
As described above, CHILDREN’S CANCER ASSOCIATION uses commonly-used information-gathering tools, such as cookies, to collect Automatically-Collected Information as you navigate the Website. CHILDREN’S CANCER ASSOCIATION also uses Automatically-Collected Information to operate and improve the Website, including to analyze what Users are looking at most frequently so we can recognize and deliver more of the desired features, and services. This section describes in further detail the types of Automatically-Collected Information CHILDREN’S CANCER ASSOCIATION may collect and how CHILDREN’S CANCER ASSOCIATION may use this Automatically-Collected Information.
The Website uses “cookies” to make your interactions with the Website easy and meaningful. When you visit the Website, our servers send a cookie to your computer or device. The cookie is placed on your computer or device hard drive, and it assigns your computer or device a unique, random number that acts as a sort of anonymous ID. Standing alone, cookies do not personally identify you; rather, a cookie identifies the computer or device used to access the Website. A cookie cannot read data off of your hard drive. Unless you choose to identify yourself to us, such as by responding to a donation request or filling out a web form, you remain anonymous to CHILDREN’S CANCER ASSOCIATION when browsing the Website; in other words, the cookie alone does not enable us to identify you personally.
Most browsers automatically accept cookies, but you can disable the acceptance of cookies at any time by changing the preferences in your browser. Most browsers also allow you to change the settings to require that the browser notify you when you receive a new cookie. Please refer to your browser for information on how to disable and control cookies. Information about managing cookies in commonly used browsers is available online from www.allaboutcookies.org. If you disable your web browser’s ability to accept cookies, you will be able to browse the Website, but you may not be able to successfully use certain features of the Website.
Third Party Analytics
Social Media Widgets
Some pages of the Website include social media features, such as “buttons” or “widgets”. If you use these features they may collect your IP address, which page you are visiting on the Website, and may set a cookie to enable the feature to function properly. Social media features and widgets are either hosted by a third-party or hosted directly on the Website. See the Social Media Features section under the heading How We Share the Personal Information We Collect, below, for more details about your interactions with these features on our Websites.
HOW WE SHARE THE PERSONAL INFORMATION WE COLLECT
CHILDREN’S CANCER ASSOCIATION may share your Personal Information in the manners described in this section. In addition, we may also share aggregated Automatically-Collected Information that has been de-identified or otherwise rendered anonymous without restriction.
We may disclose, or allow access to, your Personal Information and Automatically-Collected Information, to other non-profits with whom we are working, collaborating, or partnering, or whose mission we are supporting. We always look to partner with organizations who share are values, including our commitment to privacy. However, while we can instruct the non-profits with whom we share the Personal Information to hold or use the information only in certain ways, we cannot guarantee how those organizations will ultimately hold or use the Personal Information.
Third-Party Service Providers and Vendors
CHILDREN’S CANCER ASSOCIATION may disclose, or allow access to, your Personal Information and Automatically Collected Information to third party service providers and vendors to perform certain services for us and/or help us provide certain services to you, including:
- To process donations;
- To perform certain marketing activities on our behalf, such as through promotional e-mail campaigns, social media interactions, and other digital marketing technologies (such marketing activities may include use of aggregate data to develop donor profiles in an effort to identify additional individuals who are interested in donating to CHILDREN’S CANCER ASSOCIATION);
- To manage our employment and recruiting process;
- To facilitate and manage events, promotions, contests, sweepstakes, fundraisers, and similar activities;
- To provide other services relating to the operation of the Website (such as hosting, data storage, and security) and the performance of the services provided by CHILDREN’S CANCER ASSOCIATION.
Merger, Acquisition, or Sale
Required by Law
Social Media Features
As described above, we provide certain social media features on the Website. These features might require us to implement cookies, plug-ins, or application programming interfaces (APIs) provided by such social media platforms to facilitate the communications and features. When you provide us with information through these platforms, the information you provide is also collected and processed by the social media platform you are using, and any collection and processing thereby is performed subject to and in accordance with the privacy policies of such social media platforms, over which CHILDREN’S CANCER ASSOCIATION has no responsibility or control. Please be aware that by choosing to use any third party social media platform or choosing to share content or communications with any social media platform, any Personal Information you provide in conjunction with such use may be collected and processed by the designated social media platform. We cannot control any policies or terms of such third party platforms. As a result, we cannot be responsible for any use of your information or content by a third party social media platform, which you disclose at your own discretion. We encourage you to review the privacy policies and practices of any social media platforms prior to use.
Only some parts of the Website, those which allow Users to watch music videos, learn to play songs, and play music-themed games, are intended for use by children, including children under the age of 13 (the “Childrens Music Section”). Except for in the Childrens Music Section, we do not intend to or knowingly collect the Personal Information of children under the age of 13.
Like other parts of the Website, the Childrens Music Section uses Google Analytics to collect Automatically-Collected Information about how a User interacts with the Website. In the Childrens Music Section, we use the Automatically-Collected Information to understand what content children are using, and to further optimize the Website. This Automatically-Collected Information is aggregated, and not traceable to any specific User.
We do not share the Personal Information of children under the age of 13 with any third parties.
If you are a parent or guardian of a child under the age of 13 from whom we have collected Personal Information, you have certain rights with respect to that child’s Personal Information. Specifically, parents and guardians of children under the age of 13 have the right to:
- Review the Personal Information we keep about their child, request that we delete that Personal Information, and refuse to allow us to either collect any further Personal Information about that child or continue to use that Personal Information; and
- Request that, even if we may collect and otherwise use the child’s Personal Information, we not disclose that Personal Information to any third parties except as necessary to provide the content in the Childrens Music Section.
To exercise these rights, please contact us via the Contact Form on the Website or by email at email@example.com, and identify the child about whom you are contacting us. Please note, that for the child’s safety and compliance with law, we will need to verify your identity if you attempt to exercise your rights under this section. If you have reason to believe that a child under the age of 13 has provided Personal Information to us through any means other than the Childrens Music Section, or without their parent or guardian’s consent, we encourage the child’s parent or guardian to contact us via the Contact Form on the Website or by email at firstname.lastname@example.org to request that we remove the information from our systems. If we learn that we have received Personal Information or Automatically-Collected Information from a child under the age of 13 through any means other than the Childrens Music Section, or without their parent or guardian’s consent we will delete that information from our files.
SECURITY OF COLLECTED INFORMATION
CHILDREN’S CANCER ASSOCIATION uses commercially-reasonable physical, electronic, and administrative security measures to assist in protecting against the loss, misuse, and unauthorized alteration of Personal Information that is under our control. Unfortunately, no data storage system, or system of transmitting data over the Internet or wireless network, can be guaranteed to be 100% secure, and no security system can prevent all security breaches. As a result, we do not and cannot guarantee the security of our servers or any Personal Information or Automatically-Collected Information provided to us in connection with your use of the Website or when you interact with us.
DO NOT TRACK
RETENTION, STORAGE AND REMOVAL
We may retain all Personal Information and Automatically-Collected Information in our databases for as long as necessary to perform the business purposes for which we’ve collected it, or until you ask us to remove your information from our databases in accordance with applicable laws, rules, or regulations, and unless applicable laws require otherwise. When we have no ongoing legitimate business need to process your Personal Information, we will either delete or aggregate it, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible. Note that even after you ask us to remove your information from our databases, it may be impossible to remove some information, such as information tracked in our web server log files and information that may reside in backup files. This residual information is retained to preserve the integrity of our backed-up files and for business continuity purposes. We may also retain Automatically-Collected Information even after you request that we remove your information from our databases, for use in the aggregate and to analyze and improve the Website.
Further, even after you request that we remove your information from our databases, we may retain Personal Information and Automatically-Collected Information to comply with any applicable law, rule, regulation, or guideline; to prevent fraudulent activity; to protect ourselves against liability; and to allow us to enforce our contractual or other rights and to pursue available remedies and limit any damages we may sustain.
LINKS TO OTHER WEBSITES AND SERVICES
Children’s Cancer Association
Attn: Brian Matzat
1200 NW Naito Pkwy #140
Portland, OR 97209